Executive Administrative Assistant

Position Title

Executive Administrative Assistant



Executive Offices


Summary of Duties

The Executive Administrative Assistant provides administrative support to the President/CEO, the Board of Directors and other members of the Executive Team.  This position reports directly to the President/CEO.  Specific duties include processing mail, preparing correspondence; draft letters, e-mail messages, spreadsheets, graphics; conducts transcriptions, develops PowerPoint presentations, coordinates travel arrangements, maintains and secures confidential/sensitive information, records at the very highest level within the organization, prepares Board Book content and serves as administrator, acts as Board Secretary, takes care of logistics for the board meetings, coordinates pay for Board of Directors, conducts activities related to the annual meeting, coordination of mass printing and mailing, preparation of the publication of advertisements, collects proxies, accurately maintains cash accounts for all Mutual Benefit Group companies, general ledger entries, accounts payable, payroll, administers corporate credit card program and performs other miscellaneous duties as assigned by the President/CEO.

Necessary Qualifications

Applicant must possess a general equivalency or high school diploma, associate degree or business school/administrative certification strongly preferred, superior verbal and written communication skills, ability to uphold a strict level of confidentiality, advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software, strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities, exceptional interpersonal skills and a minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management.

Additional Information

Full benefits package, including health, dental reimbursement, vision, 401(k) and Roth 401(k), and PTO, starts the first of the month following employment. Please visit our Web site to learn more about us and why you might want to work with us.

Equal Opportunity Employer

Best Places to Work in PA Employer 2009, 2010, 2011, 2012, 2013, 2014, 2017, and 2018

This is a full-time position.

Posted on February 20, 2020.